Opportunities

PRIMARY RESPONSIBILITIES

This position will handle administrative and support functions for our Sports Practice group and the firm’s Recruiting department, including interfacing with clients, prospective clients, other industry decision-makers, law clerks and attorney candidates. This position requires attention to detail, strong organizational and analytical skills, excellent interpersonal skills and a client service orientation. Successful candidates will be confident, driven, responsive, and enthusiastic.

• Provide administrative support including arranging travel plans, agendas and itineraries; preparing internal expense reimbursements, correspondence, memos, and reports; organizing and maintaining client files; and managing active calendars and schedules.
• Assist in the development of marketing materials including presentations, proposals, articles, interviews, and social media campaigns.
• Coordinate scheduling, logistics and materials for meetings and events and attend such meetings and events as necessary.  
• Receive, prioritize and follow up on incoming inquiries from clients, prospective clients, law students, and attorney candidates and determine the appropriate course of action. 
• Research and identify prospective clients and opportunities to promote the Balch Sports brand.
• Submit public records requests and assist with managing contract databases.
• Administer the interview process for law students and attorney candidates including scheduling and coordinating interviews, maintaining files, and tracking and reporting information and statistics. 
• Other responsibilities as needed.

SKILLS & QUALIFICATIONS

• Strong organizational skills necessary to perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills to build relationships with key stakeholders.
• Proven ability to discretely handle confidential information.
• Ability to work independently and collaboratively with other  team members. 
• Demonstrated ability to meet goals and deadlines in a fast-paced environment.
• Highly resourceful, creative and forward-thinking approach.
• Proficiency in Microsoft Word, Power Point, and Excel.   
• Ability to work overtime and non-traditional hours as needed, including occasional out of town travel. 

EDUCATION & EXPERIENCE

• 4 year degree preferred.
• Two or more years of administrative, office management, marketing or comparable experience.  

PRIMARY RESPONSIBILITIES

•  Develop and manage strategies related to talent acquisition, staffing, engagement, retention, training and development. 
• Support firm leadership and management by identifying issues; contributing information; analyzing data; and providing advice or counsel related to human resources expertise.
• Prepare and provide analysis for key HR-related statistics and metrics.  
• Develop, implement and review firm-wide policies and procedures and monitor compliance with such policies and procedures.
• Comply with federal, state and local requirements related to human resources; initiate necessary training and changes to appropriate policies and procedures as needed to ensure legal compliance.  
• Conduct and respond to employee investigations consulting with management and legal counsel on next steps.  
• Build collaborative partnerships and relationships necessary to nurture the firm’s culture and achieve strategic initiatives. 
• Manage annual performance management processes; leading performance calibration and coaching leaders on employee relation initiatives.
• Manage the firm’s compensation strategy and payroll administration policies and processes.
• Oversee the administration of the firm’s health and welfare benefit programs.
• Prepare and monitor the departmental budget for the efficient utilization of firm resources and monies. 

SKILLS & QUALIFICATIONS

• Working knowledge of HR laws and federal and state regulations.
• Strong organizational, problem-solving and analytical skills.
• Strong interpersonal, communication and presentation skills and the ability to deal effectively and courteously with all levels of employees and management.
• Ability to handle and maintain confidential and sensitive information with discretion.
• Ability to multi-task and set priorities in a fast-paced environment.
• Positive, flexible attitude that builds strong relationships across the organization.
• Proficiency in Microsoft Office applications and experience using HRIS and/or payroll systems
• Demonstrated initiative and ability to work independently.
• Business and client service focused.
• Some travel required.

EDUCATION & EXPERIENCE

• Bachelor’s degree in HR, Business or related field.
• 7-10 years progressive experience in Human Resources and 5 years of management experience.
• PHR or SHRM certification preferred.  
• Prior experience working within the professional services environment preferred.

PRIMARY RESPONSIBILITIES 

• Picking up and delivering packages.
• Picking up deliveries.
• Filing documents with Federal, State, and Bankruptcy courts.
• Scanning legal documents.
• Indexing and retrieving files stored off-site.
• Serving subpoenas as needed.
• Ordering, receiving and stocking supply inventory. 
• Assist in setup of conference rooms, coffee areas and other facilities or hospitality areas.
• Answering switchboard and greeting guests.
• Providing clerical and administrative support to attorneys and staff.       

SKILLS & QUALIFICATIONS

• Ability to handle and adjust effectively to competing deadlines and priorities.
• Strong communication and customer service skills.
• Reliable transportation, valid driver’s license and proof of current insurance required.
• Ability to lift up to 50 pounds.

EDUCATION & EXPERIENCE

•  High school diploma or its equivalent required.