Professional Staff

RESPONSIBILITIES:

• Evaluate RFP and proposal opportunities and provide recommendations.  Develop tailored proposals and RFP responses, including strategizing on the opportunity with the attorneys involved; identifying practices, professionals and experience to include in the materials; writing and editing copy; and managing proofreading, production and distribution. 
• Identify new opportunities and develop strategic plans to position and raise the profile of the practices and partners.    
• In coordination with the attorneys, identify topics for thought leadership that reflect leading trends in the market, advise on potential co-presenters and co-authors and coordinate with marketing team on production.  
• Write and keep current representative experience descriptions and capability statements to support proposals and pitches, awards and rankings submissions, and collateral materials, all while highlighting Balch’s unique value proposition.  
• Conduct analysis of competitors and their service offerings and prepare background dossiers on clients and targets.   
• Support the development and execution of client and sponsored events. Work closely with events team to fully engage targets and key clients 
• Analyze and track business results, wins, losses, best practices, ROI and lessons learned and prepare and distribute pipeline and win-loss reports.
• Identify, research and evaluate speaking, sponsorship and membership affiliation opportunities and provide recommendations. 
• In collaboration with the marketing team, create materials for new lateral hires, including welcome presentations and client communications and assist in implementing integration initiatives.  
• Working with internal and external resources, ensure timely completion and submission of all relevant awards submissions and related references. Support the development of award submissions, reviewing and editing content and providing feedback. 

SKILLS & QUALIFICATIONS:

• Bachelor’s degree with 5 years of experience in legal or professional services preferred.  
• Exceptional communication skills, including strong writing, editorial and proofreading skills and strong analytical skills.  Exceptional attention to detail.
• Excellent organizational and project management skills with the consistent ability to meet deadlines.  
• Extraordinary client service skills, strong influencing and negotiating skills, and an ability to persuade others to deliver.
• Technologically savvy with demonstrated proficiency with the Microsoft Office suite.
• Proven ability to self-manage and multitask in a fast paced environment with shifting priorities.   

Email your resume to hr_careers@balch.com to apply today.

Responsibilities:

• Perform corporate entity searches. 
• Draft and file documents for corporate formations and entities. 
• Assemble transactional closing documents and closing binders and review for completeness.   
• Organize and maintain legal documentation.
• Research and respond to inquiries and requests for information.
• Enter billable time and process pre-bills.
• Prepare and edit transactional documents, corporate and business agreements, and correspondence including letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Process expense reports, check requests and business development activity; coordinate travel arrangements as needed.
• Schedule meetings and conferences.
• Provide other support as necessary.

Skills and Qualifications:

•  Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust effectively to competing deadlines and priorities
• Position requires a high degree of discretion, confidentiality, professionalism and judgment.
• Excellent organizational and communication skills.
• Strong word processing skills. 
• Some overtime hours required
• Minimum of two years work experience as a paralegal.

Email your resume to hr_careers@balch.com to apply today.

RESPONSIBILITIES

• Develop, coordinate and support the firm’s new and ongoing programs and events designed to attract, retain and promote DEI, including its signature pipeline program, the Susan B. Livingston Boot Camp for Success.
• Partner with learning and development functions across the firm to design and manage the current and ongoing Associate Development Program, including orientation, onboarding and education & training, as well as the mentorship, sponsorship and advancement processes. 
• Collaborate with various departments to monitor and collect data, and to coordinate responses for submission as part of client or industry requests, internal reports, or other business purposes.
• In collaboration with the Marketing department, develop inclusive internal and external communications and web content for diversity, equity, and inclusion efforts. 
• Support the firm’s DEI Council and affinity group networks, including coordinating meetings, planning and coordinating events and related activities, and providing reports as requested. 
• General administrative tasks such as maintaining detailed financial information for budget tracking purposes.
• Some additional projects related to the firm’s commitment to diversity, equity and inclusion.   
  
   

SKILLS & QUALIFICATIONS

• Bachelor’s degree from an accredited college or university.
  
• A minimum of three (3) years of experience in organizational or career development or diversity, equity and inclusion in a professional setting.  
  
• Proficiency in Microsoft Office Suites and video conferencing platforms. 
  
• Excellent written and verbal communications, including keen attention to detail.
  
• Strong work ethic and ability to handle sensitive information.  Also, must be flexible, demonstrating the ability to embrace new skills and best practices. 
  
• Strong interpersonal skills and high level of emotional intelligence.  Diplomatic and creative problem solver with superior judgement.  
  Strong understanding of and appreciation for diversity, equity & inclusion in a professional setting.  

Email your resume to hr_careers@balch.com to apply today.

Responsibilities:

• Prepare and edit legal documents and correspondence including letters, memos, contracts, transactional documents and reports.
• Organize and maintain electronic and paper files.
• Maintain and track schedules, deadlines, and calendars for attorneys.
• Schedule meetings and conferences.
• Answer incoming telephone calls.
• Enter, edit and finalize billable time and client billings, adhering to Outside Counsel Guidelines.
• Research and respond to inquiries and requests for information.
• Provide other support as necessary.

Skills & Qualifications:

• Proficiency in Microsoft Office Suites and video conferencing platforms; strong word processing skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust effectively to competing deadlines and priorities.
• Strong attention to detail and excellent organizational skills.
• Client service focused.
• Some overtime may be required.
• Previous legal experience preferred.
• High school diploma or equivalent required.

Email your resume to hr_careers@balch.com to apply today.

Responsibilities:

This role will hold a variety of responsibilities, including but not limited to the following:

• Firm wide event development and management; sponsorship optimization 
• Lead the planning and execution of select client and prospect-building events, educational programs, and external networking opportunities across the firm’s footprint.
• Create and manage budgets for events as well as monitor and track the overall event budget.
• Partner with the business development team in reviewing event analytics.
• Direct all event logistics for external events. 
• Develop best practices for events that can be replicated across the firm’s primary markets. 
• Together with the marketing, business development team, manage invite campaigns, guest lists and responses.
• Create detailed post-event reports to help the business development team and event stakeholders measure ROI and cultivate actionable recommendations.
• Conduct venue and vendor research; negotiate contracts.
• Establish and maintain appropriate vendor relationships.
• Work with practice groups and offices to develop event concepts and create programming that demonstrates our ability to “look around corners” and inform clients on forward-looking issues.
• Provide support for firm-wide industry sponsorships, seminars and related events to create opportunities to generate the most value and support sponsorships with successful implementation and follow through, as needed.

Texas marketing and business development 

• Work with the CMO to execute and manage the firm’s short and long-term Texas marketing and business development strategy, including the support of initiatives to expand client relationships, increase revenue and brand recognition. 
• Serve as the go to person for marketing and business development activities in Texas, supporting attorneys in Texas offices and working alongside other marketing and business development colleagues to execute key initiatives.
• Manage the relationships and logistics associated with Texas industry sponsorships; performing administrative tasks associated with Texas attorneys’ BD and visibility raising efforts and monitoring industry trends and best practices.
• Serve as the marketing ambassador for new attorneys joining the firm in Texas.
• Collaborate with the marketing and business development team, located throughout the firm’s geographic footprint, on broader marketing initiatives and the execution of firm-wide events.
  
   

Skills & Qualifications

• Requires a flexible schedule to accommodate day, evening, and weekend events.
• 7 – 10 years’ of business-to-business event planning experience required, professional services experience preferred.
• Bachelor’s degree in marketing, communications or related field.
• Strong writing and communications skills.
• Advanced proficiency in Zoom, Microsoft Teams and other virtual event platforms.
• Proven ability to execute live-streaming events (hybrid events) in partnership with audio visual vendors.
• Advanced proficiency in Excel and other Microsoft Office applications.
• Some travel is required. 

RESPONSIBILITIES

• Receive, sort, and distribute packages and other mail items.
• Deliver letters, legal documents, and packages to clients, law firms, and other businesses.
• Send files to offsite storage facility and retrieve files as needed.
• File documents with various courts.
• Serve subpoenas as needed.
• Prepare legal documents for scanning; photocopy and scan legal documents.
• Assist with coordination, set up, and clean-up of conference rooms, common areas, and office events.
• Pick up meals, deliver and set up for firm meetings and office events.
• Order, receive, and stock supply inventory.
• Other responsibilities as assigned.
  
   

SKILLS & QUALIFICATIONS:

• General knowledge of Microsoft Office products.
• Excellent organizational skills.
• Ability to multi-task and work independently in a fast paced environment.
• Ability to lift up to 50 pounds.
• Excellent written and verbal communication skills; client service focused.
• Strong attention to detail; ability to follow detailed project instructions.
• High regard for confidentiality.
• Reliable transportation, current driver’s license and proof of automobile insurance.
• Some overtime may be required.
• Requires a high school diploma or its equivalent.
• Prior facilities experience in a law firm or other professional services environment preferred.

Email your resume to hr_careers@balch.com to apply today.